Saturna Community Club Minutes

<table width="800" border="0"> <tr> <td><h3 align="center">Community Club, Third Quarterly Meeting December 3, 2012 – called to order at 7:35 pm </h3></td> </tr> <tr> <td> 1. Agenda – Moved by Dawn Wood, seconded by Reif that the agenda be approved with the addition of Islands Trustee report. CARRIEDCharles 2. Minutes of September 17, 2012 were read, with the correction that Jon Guy offered to house the projector at the cafe, item #12, Moved by and seconded by Douglass that the minutes of Sept 17 be accepted. CARRIEDJacques CampbellBill 3. Correspondence – A. , president of the Arts and Concert Society had requested funding for the continuation of this seasons concerts. However they were able to get the needed funding from the Lions and the Parks and Recreation commission. He thanks the Community Club for their consideration. Tony Green B. requested funds for SIR tires $1800 and $500 each for two volunteers who have taken training for the new fire truck. However, the Lions were able to provide the funding so the SCC will not contribute this time. Bernie Ziegler C. The Lions were also providing for a new defibrilator. D. Welton sent a note asking if the Community Club was in need of a grand piano. There is one available. The membership is happy to keep the one that we have, and thank for the offer. MaureenMaureen 4. President’s comments – Sam Peramaki welcomed new members and read the constitution as a reminder to the membership. She also stated that the executive approved the purchase of a wireless mike. 5. Remembering Sandi Crowley E. She did so much for the Community Club and the Hall, it was like her second home F. If you asked her to do something, she did it and did it quickly, she was so willing G. She was a big part of our community, and volunteered in many capacities H. She saw the BBQ as a big event to support the community and as such was a great steward of the dollars I. She was always willing to do the work, for whatever project she took on. J. She was humble, honest and self effacing K. She also dedicated herself to the internet Coop L. As a community member she had humour, shared venting, was a dog sitter, delightful and a fabulous friend. 6. Replacement director - Peggy Warren has agreed to take over the BBQ treasurer responsibilities and as such, the membership has appointed her interim director of the SCC. 7. Insurance folio for the SCC will be taken over by Lee Middleton 8. Treasurer report - provided Balance sheet, income statement and individual project statements. Currently there is a total of $108,381 in various GICs, term deposits and current bank account. Jacques Campbell M. Treasurer closed out three inactive sub accounts –102 Cemetery $242.95, 103 Ambulance $0.00 and 104 Choral Workshop $0.00. Accounts #103 and #104 have been inactive with no funds since I took over the treasurer’s job. Account #102 has been inactive and the bank is taking $2 per month for an inactive account. Any funds for these activities will be accounted for in the SCC own accounting system. N. Transferred $20,000 from account #101 BBQ to a 9 month GIC, transferred $10,000 from account #101 BBQ to account #100 SCC main account. The BBQ account is left with $9504. Should the BBQ need more funds we have a GIC which will come due in January. O. Hydro bill is up to $1465. P. moved and Montgomery seconded that the report be accepted as presented. CARRIEDJacques CampbellRobert 9. Health Services re Medical Clinic - Q. moved and seconded that the SCC write a cheque in the amount of $5000 to the Recreation Centre Society for the medical clinic’s share of the costs to operate. CARRIEDJacques Campbell Schermbrucker R. Dawn Wood moved and seconded that the MOA (medical office assistant) hours at the clinic be increased from 9 hours a week to 12 hours a week. The additional cost for this is about $3822 per year. CARRIEDRichard Blagborne 10. Storage – more discussion over storage space. We agree in principle to construct a shed. Dawn Wood moved and Land seconded that we go ahead and get estimates on a portable building 10” x 10” insulated, and between $2000 and $3000. This is to be brought back to the executive and next general meeting. CARRIEDt 11. Recycling Terms of Reference: the directors and membership approved the terms of reference for the Recycling Committee. 12. SEEC student request - Montgomery moved and seconded that the SCC contribute $150 to Silas Stilchuck of SEEC for equipment for his filming project. The equipment will be left with the school for future use. CARRIEDRobert Schermbrucker 13. Marine Research and Education – members of group are Reif, Welton, , and Larry Peck. Larry Peck made a presentation regarding their project for marine research on Saturna. Their proposal included hiring someone for 6 months in conjunction with Parks Canada. The project would start in May and Larry asked for $11,000 from the Community Club to fund the project. CharlesMaureen Wallace Schermbrucker S. Lee Middleton moved and seconded that the SCC support the concept of the project. CARRIED Schermbrucker T. Given that it is a bold move to request such significant funding; Lee Middleton moved and seconded that the SCC contribute $11,000 for this project. Schermbrucker U. Considering that the SCC has a policy on significant expenditures that do not have advanced notice; moved and Higgins seconded that the above motion be tabled. CARRIED 11/10 (by the time the vote was counted, after several people had left.) A special meeting can be called to deal with this single item. Jacques CampbellTeresa 14. Local Trust Committee V. Local Stewardship award was presented to at the last local trust meeting.Richard Blagborne W. Trust Council will be on Salt Spring next X. Trustees are supporting short link ferry between Saturna and Mayne. It would be a drive on and off the beach and would be more economical Y. The 1st stage of the Boot Cove subdivision has happened and this would raise the density, however we could get cash in lieu to offset the density. Z. Brent is active in the Trust’s financial planningPaul [. Pam in area Trust planning \. There is a Trust web site which can be viewed by anyone. ]. Also there are regular articles in the Scribbler. 15. Saturnina Foundation – and met with the Victoria Foundation. The SF will form a partnership with the Victoria Foundation and this will provide professional investment services, funds management, accounting and auditing services. Because of the affiliation with the Victoria Foundation we will have the possibility to apply for matching funds to build endowment twice as fast. Michel Bourassa Schermbrucker 16. Oral History – reported that he had done interviews with Gaines, Jon Guy and . He will have them transcribed. Schermbrucker Ewbank 17. Heating in the hall continues to be a problem. Sam Peramaki will contact and try to resolve this problem. Ewbank 18. BC Ferries meeting will be on Dec 4, 5pm to 8pm 19. Meeting adjourned at 9:50 pm. </td> </tr> </table>